How it works
From first conversation to the return flight
No brochure to pick from. We design your trip around your group, your calendar and your budget — then run the logistics so your staff can coach and teach.
The process
Four steps, and you only own the first one
Most groups spend under three hours of real work on a trip we spend months building.
01
Tell us about your group
A short conversation with the coach, teacher, administrator or parent organizing the trip. Goals, timing, group size, travel experience and budget.
- Who is traveling: roster size, staff, families, chaperones
- When: season, academic calendar, break windows
- What matters most: competition, culture, cost, comfort
02
We design your trip
We recommend destinations that actually fit, then build one or two tailored proposals with a day-by-day itinerary and per-person pricing. You give feedback; we refine until it's right.
- Destination recommendations with honest trade-offs
- Day-by-day itinerary: games, training, culture, free time
- Transparent per-person price with inclusions spelled out
03
Your group registers and prepares
We open registration and handle payments, documents and traveler questions directly, so you're not chasing forms. Fundraising and contribution support is available if you need it.
- Online registration and payment for families or the program
- Passport, document and packing guidance
- Optional in-house fundraising and contribution pages
04
Travel and experience it
Group flights, transfers, hotels, guides, matches and activities are locked and staffed. You coach and enjoy the trip; we run the logistics.
- Group air and airport transfers
- Confirmed fixtures, venues and training
- Local guides and responsive support on the ground
Typical timeline
Nine to twelve months is comfortable
Shorter runways are often possible — talk to us and we will tell you honestly what is achievable rather than promising a trip we cannot deliver well.
12–9 months out
First conversation, destination shortlist, proposal and pricing agreed. Deposit secures planning.
9–6 months out
Registration opens for travelers. Fundraising launches if your group is using it. Fixtures confirmed.
6–3 months out
Itinerary locked, hotels and ground services contracted, documents collected, payment plan running.
6–3 weeks out
Group flight details issued, final rooming and dietary needs confirmed, pre-departure briefing.
On trip
Guides, transport and fixtures staffed. A responsive contact for the trip leader, day and night.
Pricing
All-inclusive, itemized, built to your budget
We quote one per-traveler price with everything spelled out. If something is not in the price, you will see it listed before you commit — no surprise or hidden expenses.
Typically included
- Round-trip group air and all airport transfers
- Accommodation, typically 3- and 4-star hotels or residences
- Most meals, planned around match and training days
- Games, training sessions and venue access
- Professional match tickets where the calendar allows
- Guided cultural activities and excursions
- Local guides and on-the-ground support throughout
Typically not included
- Travel insurance (strongly recommended)
- Passport and visa fees where applicable
- Personal spending, souvenirs and some free-time meals
- Optional activities chosen individually on the ground
Cancellation fees, payment schedules and traveler responsibilities are set out in our terms and conditions.
Payments are handled directly with families or with your program, through our partner WeTravel. If your group needs help closing the gap, our in-house fundraising program is available at no cost to you.
Why this works
What you are actually buying
Custom, designed in-house
Every itinerary is built for your group by our own team. We work directly with destination suppliers instead of handing you to a generic incoming operator.
Authentic local connection
We combine iconic gateway cities with smaller towns and countryside, so your group feels like a temporary local rather than a passenger on a tour bus.
Sports expertise
Games, training sessions, professional fixtures, venues, referees, equipment and local clubs — the sporting side is the part most operators get wrong.
No-surprise pricing
All-inclusive pricing built to your budget. What you see is what you pay.
Logistics handled
Group flights, transfers, hotels, guides, meals, activities and on-the-ground support. Flights and games are our first priority in planning.
Nearly 20 years of experience
Founded in 2006, relaunched as ActivSport Travel in 2019, with a network of clubs, schools and partners built one trip at a time.
Start planning
Let's talk about your group
Tell us the sport, the roster size and roughly when you want to travel. We'll come back with destinations that actually fit — and honest pricing.
Prefer email? Write to groups@astravel.world